⇒ 15 August 2024

• Discount price deadline for additional exhibition booth equipment / furniture
• Deadline for ordering graphics for exhibition booths
• Own booth-constructions – submit booth plan
• Promotional slides during breaks and email blast basic – submit contents
• Advertisement in congress app – agree on day of display
• Email blast premium – agree on distribution date
• Badge lanyards, note pads, pens and reusable cups for water dispensers – submit preview

⇒ 29 August 2024

• Advertisement in congress app – submit contents
• Promotion during breaks – submit contents

⇒ 3 September 2024

• Arrival of air freight at Copenhagen airport
• Arrival of couriers at GEODIS advance warehouse

⇒ 4 September 2024

• Arrival of road freight at GEODIS advance warehouse

⇒ one week prior mailing date

• email blast premium – submit contents

For the industry partners listing on the congress homepage and in the congress app, the company profile and logo that have been uploaded with the industry partner application will be used.

Meeting facilities are available on-site at the congress venue. Meeting rooms will be provided on a “first come, first served”-basis (upon availability) during the regular congress opening hours. On request, technical and catering services can be offered (additional charges apply).

If you would like to rent a meeting room, please contact the congress organiser in written form specifying your request:

• Type of meeting
• Preferred date and time
• Room size and set-up
• Expected number of participants
• Technical and catering requirements
• Name and contact details of the contact person running the meeting on-site

Please note that access to these meetings is restricted to registered delegates / exhibitor representatives and is not open to external visitors.

Each industry partner package includes a certain number of complimentary congress registrations.

The complimentary congress registrations for industry partners include:

• Access to scientific sessions (except CECs), exhibition, catering and poster area
• Refreshments during the official congress breaks
• Light lunch during the official congress lunch breaks on Monday and Tuesday (no lunch breaks on Sunday and Wednesday)

Additional booth representatives may be registered at the reduced fee of 200 € per person, giving access to the exhibition, catering and poster area only. Kindly note that registrations at the booth representative rate are not entitled to be linked to abstract submissions.

Information on the number of complimentary registrations included in the package, the registration process and the unique registration link per industry partner are included in the industry partner agreement that has been sent to the contact person listed in line with each application via email.

The registration link will re-direct to the initially submitted online application form. Steps one and two may be skipped as they simply summarise the data submitted during the application to be an industry partner. Step three allows the registration of delegates in line with the industry partner package.

Registered delegates can pick up their name badges at the registration counter in the congress venue upon arrival.

Industry partners may arrange shipments of goods through any forwarder of their choice. However, all on-site handling can only be performed by the preferred freight forwarder for the congress venue and all shipments must be delivered to their advance warehouse.

GEODIS is the preferred freight forwarder and onsite handling contractor for Tivoli Hotel & Congress Center. To arrange deliveries and / or storage for the congress, please contact GEODIS directly (and before arranging your shipment):

⇒ email:  THCC.europe.dk@geodis.com

⇒ phone: +45 36998193

⇒ web: https://geodis.com/dk/en

⇒ address: GEODIS , Oliefabriksvej 29-43, 2770 Kastrup, Denmark

⇒ GEODIS guidelines for EUROTOX 2024

All shipments received in the advance warehouse will be delivered to the corresponding booth in the exhibition area and will be returned to the warehouse after the congress. GEODIS gladly assists with return freight and / or pick-ups.

All goods need to be shipped on a “freight prepaid” basis. Make sure to clearly state the congress name and booth number on all packages so they can be allocated correctly.

Airfreight to Copenhagen airport and couriers to the advance warehouse should arrive no later than three working days before requested delivery to the congress venue. Road freight should arrive to the advance warehouse no later than two working days prior to requested delivery to the congress venue.

Deliveries made to the congress venue directly can only be arranged during the official set-up times (see “Exhibition Area & Times” section above) of the congress. Advanced deliveries will be turned away as no storage facilities are available at the congress venue.

Kindly note that ordering, prices and invoicing for deliveries and storage need to be directly managed with GEODIS. The EUROTOX 2024 congress organisation is not involved and cannot be held liable for anything related to this process. The congress venue also takes no responsibility for receiving, storing or pick-up of goods and will not sign for customs clearance.

Please note that the congress venue nor the congress organisation cannot provide storage areas during the congress. We recommend to arrange storage and deliveries with a courier.

GEODIS is the preferred freight forwarder and onsite handling contractor for Tivoli Hotel & Congress Center. To arrange deliveries and / or storage for the congress, please contact GEODIS directly:

⇒ email:  THCC.europe.dk@geodis.com

⇒ phone: +45 36998193

⇒ web: https://geodis.com/dk/en

⇒ address: GEODIS , Oliefabriksvej 29-43, 2770 Kastrup, Denmark

Please find further details in the “Shipments (Delivery / Pick-Up)” section above.

Kindly note that ordering, prices and invoicing for deliveries and storage need to be directly managed with GEODIS. The EUROTOX 2024 congress organisation is not involved and cannot be held liable for anything related to this process.

(Un)Loading Area:

For deliveries made during the set-up, please note that access to the loading bay is only possible from Monday to Friday (6:00 to 16:00) and Saturday (8:00 to 13:00).

Drivers must access the loading bays via an ancillary road behind the congress venue that leads directly to the (un)loading area. The bays in turn lead directly to the back of the stages. The ancillary road is for (un)loading only, no parking allowed. The area for (un)loading is on ground level and directly connected to the exhibition area. Doors in the (un)loading area are 175 cm wide and 215cm high.

Parking:

The congress venue offers a video-monitored car park which is administrated by APCOA SmartParking. The car park is located between the congress venue and Wakeup Copenhagen Hotel on Kristian Erslevs grade no. 1 and has direct access to the congress venue through the basements.

⇒ price per hour: DKK 55,-

⇒ price per day – more than 7 hours: DKK 235,-